Neshoba County Court Records Search

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    Neshoba County, Mississippi, operates a multi-court judicial system that generates records covering criminal prosecutions, civil disputes, domestic matters, probate proceedings, and traffic violations. These records—which include indictments, complaints, motions, court orders, judgments, transcripts, and dockets—document the full lifecycle of cases adjudicated in county courts and serve as the official historical record of judicial activity in the county seat of Philadelphia. Whether you are researching a specific case, verifying a court outcome, or locating records for legal or genealogical purposes, understanding how the county’s court structure is organized is the first practical step.

    Searching for Court Records in Mississippi

    Mississippi court records can be accessed through several channels depending on the court involved: in-person visits to the relevant clerk’s office, written mail requests, online access through the Mississippi Electronic Courts system, and public access terminals at the courthouse. MississippiCourts.us may help users identify which court handled a particular case and locate publicly available court case information across the state. For document-level access, the clerk of the specific court that processed the case remains the authoritative source.

    How to Look Up a Court Case in Neshoba County?

    Neshoba County has two primary clerk offices responsible for maintaining trial court records: the Circuit Clerk and the Chancery Clerk. Which clerk you contact depends on the type of case you are researching.

    Circuit Clerk — Delana A. Waddell
    Address: 401 East Beacon Street, Suite 110, Philadelphia, MS 39350
    Phone: (601) 656-4781
    Fax: (601) 650-3997
    Email: circuitclerk@neshobacounty.net

    Chancery Clerk — Gidget Stovall Tate
    Address: 401 E. Beacon Street, Suite 107, Philadelphia, MS 39350
    Phone: (601) 656-3581
    Fax: (601) 656-5915
    Email: gtate@neshobacounty.net

    To request records from either office, you can:

    1. Visit in person at the courthouse during business hours. Bring identifying information about the case—case number, party names, approximate filing or judgment date, and document type.
    2. Send a written mail request to the relevant clerk describing the records needed, including case details and, where applicable, the requester’s relationship to the case or claim to access.
    3. Search online through the Mississippi Electronic Courts (MEC) system. Both Neshoba County Circuit and Chancery Courts participate in MEC. The public access component, known as PAMEC (Public Access to Mississippi Electronic Courts), allows non-attorneys to register and view case documents at a rate of $0.20 per page viewed, with an annual registration fee of $10.00.

    When making any records request, be prepared to provide a case number or party names, relevant dates, and the type of document sought. Copy requests typically incur charges, and some records require proof of eligibility or a court order to access.

    Are Court Records Public in Neshoba County?

    The Mississippi Public Records Act, Title 25, Chapter 61 of the Mississippi Code of 1972 establishes the right of public access to government-maintained records, including court records. Under the Act, records are presumed open unless a specific exemption applies. When a document contains both public and exempt content, the custodian must separate the two and release the non-exempt portions.

    The following categories of records are exempt from public disclosure in Neshoba County:

    • Attorney work product — Documents prepared by legal counsel in anticipation of litigation
    • Certain judicial records — As defined by court decisions or applicable statute
    • Hospital and medical records — Including those filed as evidence
    • Workers’ compensation records
    • Jury records — Including juror questionnaires and deliberation materials
    • Privileged communications — Attorney/client and physician/patient records
    • Personnel records — Government employee files
    • Medical examiner’s records — In specified circumstances
    • Youth Court records — Juvenile proceedings are confidential under the Mississippi Youth Court Act; records may not be disclosed except as authorized by law
    • Sealed and expunged records — Inaccessible without a court order

    Requesters denied access to a record are entitled to know the specific statutory basis for the denial. Disputed access decisions may be challenged in the courts.

    Neshoba County Criminal Court Records

    Criminal jurisdiction in Neshoba County is divided across several courts:

    CourtCriminal Jurisdiction
    Circuit CourtFelony cases; civil cases over $200
    Justice CourtMisdemeanor cases; traffic offenses; DUIs; felony preliminary hearings
    Youth CourtDelinquency matters involving minors
    Philadelphia Municipal CourtCity ordinance violations and traffic within city limits
    Union Municipal CourtOrdinance violations in the City of Union

    All felony cases originate in the Justice Court for initial hearing before being bound over to the Circuit Court for trial. Criminal case records—including indictments, arraignment orders, plea agreements, sentencing documents, and case dispositions—are maintained by the Circuit Clerk. Requests can be submitted in person, by mail, or via the PAMEC online portal.

    Court locations for criminal matters:

    Neshoba County Circuit Court
    Address: 401 East Beacon Street, Suite 110, Philadelphia, MS 39350
    Phone: (601) 656-4781 | Fax: (601) 650-3997

    Neshoba County Justice Court
    Address: 200 Byrd Avenue, Philadelphia, MS 39350
    Phone: (601) 656-4053 | Fax: (601) 656-6482
    Judge: Steve Cumberland (Place One)

    Philadelphia Municipal Court
    Address: 525 Main Street, Philadelphia, MS 39350
    Phone: (601) 650-3584 | Fax: (601) 650-3581

    Union Municipal Court
    Address: 404 Bank Street, Union, MS 39365
    Phone: (601) 774-9422 | Fax: (601) 774-3595

    Arrest records are maintained separately from court records. The Neshoba County Sheriff’s Office, located at 920 Chestnut Street, Philadelphia, MS 39350 (phone: (601) 656-1414), handles booking records and warrant-related inquiries. For official criminal history information, the Mississippi Department of Public Safety processes name-based background checks through its Criminal Information Center.

    Neshoba County Civil Court Records

    Civil cases in Neshoba County are distributed across courts based on the nature and monetary value of the dispute:

    • Circuit Court — Handles civil lawsuits where the amount in controversy exceeds $200, including personal injury, contract disputes, and other common law claims
    • Chancery Court — Hears equity matters, property disputes exceeding $50,000, insurance settlements involving minors, and matters of equity and trust
    • Justice Court — Handles small claims and civil disputes involving amounts of $3,500 or less under Miss. Code § 9-11-9

    Civil records filed with the Circuit Court—including complaints, summonses, answers, discovery orders, and final judgments—are maintained by the Circuit Clerk and are accessible through in-person request, mail, or via PAMEC online access. Chancery Court civil records are held by the Chancery Clerk.

    For property-related civil records, including deeds, mortgages, construction liens, federal tax liens, and lis pendens notices, contact the Chancery Clerk’s office. The Chancery Clerk also maintains an online land records search and a land roll search through Delta Computer Systems, allowing users to look up recorded instruments and property appraisal data at no cost. Property ownership maps for Neshoba County are also viewable at tscmaps.com.

    For property tax assessment records, contact the Tax Assessor/Collector:

    Neshoba County Tax Assessor/Collector
    Address: 401 Beacon Street, Suite 105, Philadelphia, MS 39350
    Phone: (601) 656-4541 | Fax: (601) 656-5121
    Email: mlewis@neshobacounty.net

    Neshoba County Family Court Records

    Family law matters in Neshoba County are handled by the Chancery Court, which sits as part of the Sixth Chancery Court District. The Chancery Court has jurisdiction over divorce, child custody, child support, property division, alimony, adoption, emancipation of minors, commitments of mentally disabled individuals, and insurance settlements for minor beneficiaries. All records from these proceedings are maintained by the Chancery Clerk, Gidget Stovall Tate.

    Neshoba County Chancery Court
    Address: 401 East Beacon Street, Suite 107, Philadelphia, MS 39350
    Phone: (601) 656-3581 | Fax: (601) 656-5915
    Email: gtate@neshobacounty.net

    To request divorce decrees, custody orders, or other domestic relations case files, contact the Chancery Clerk with the names of the parties and the approximate date the case was filed or resolved. Requests can be submitted in person, by mail, or through PAMEC online access for cases filed electronically. Chancery Court judges for the Sixth District hold chambers at the Neshoba County Courthouse (Suite 205, 401 Beacon Street, Philadelphia, MS 39350; phone: (601) 656-7478).

    Marriage records are maintained by the Circuit Clerk, who issues marriage licenses and retains records of all marriages solemnized in the county. To request a certified copy of a marriage record, contact the Circuit Clerk at (601) 656-4781 or email circuitclerk@neshobacounty.net with the spouses’ names and the marriage date. A marriage license application form is available on the county website.

    Marriage and divorce records are also available at the state level through the Mississippi Vital Records Division. To request records through the state, download and complete the applicable application form, attach a copy of acceptable identification, and mail the completed packet with payment to:

    Mississippi Vital Records
    P.O. Box 1700, Jackson, MS 39215-1700

    The fee for the first copy of a marriage or divorce record is $17.00; each additional copy of the same record ordered at the same time costs $6.00. Vital records are available only to persons with a legitimate claim—the record subject, immediate family members, or individuals with a court order.

    Birth and death records for Neshoba County events are similarly available through the Mississippi Vital Records Division. Birth records have been kept since November 1912. The fee is $17.00 for the first copy and $6.00 per additional copy of the same record. Access to birth records is restricted to the named individual, parents, close relatives, and legal representatives. Death records carry the same fee structure and are restricted to persons with a legitimate interest. To order online or by phone, visit the MSDH Vital Records ordering page. The Division’s contact number is (601) 206-8200.

    Youth Court records involving juvenile delinquency, children in need of supervision, and abuse or neglect matters are strictly confidential under the Mississippi Youth Court Act and are not available to the general public.

    Neshoba County Youth Court
    Address: 305 Main Street, Philadelphia, MS 39350
    Phone: (601) 656-2812 | Fax: (601) 656-3214

    Neshoba County Probate Court Records

    Probate jurisdiction in Neshoba County rests with the Chancery Court. The Chancery Clerk maintains all records related to estate administration, including wills offered for probate, petitions for letters testamentary or letters of administration, estate inventories, claims against estates, final accountings, and orders of distribution. The court also handles guardianships, conservatorships, and ancillary probate proceedings for non-resident decedents with Mississippi property.

    To obtain probate records, contact the Chancery Clerk’s office with the following information:

    • Full name of the deceased or ward
    • Approximate date of death or case filing
    • Case number, if known

    Requests can be submitted in person at the Chancery Clerk’s office, by mail, or through PAMEC for electronically filed cases. When documents are not on file electronically, physical copies must be requested from the clerk directly.

    Neshoba County Chancery Clerk
    Address: 401 E. Beacon Street, Suite 107, Philadelphia, MS 39350
    Phone: (601) 656-3581
    Fax: (601) 656-5915
    Email: gtate@neshobacounty.net

    While most probate records are public, documents containing sensitive personal financial data or court-ordered sealed information may be withheld or redacted in accordance with the Mississippi Public Records Act. Highly contested probate matters—particularly those involving land title disputes—may be adjudicated in the Circuit Court instead, in which case records would be held by the Circuit Clerk rather than the Chancery Clerk.